Benefits and Payroll Coordinator

Benefits & Payroll Coordinator

Our client, the City of Mt. Clemens, works to provide ethical, effective leadership and municipal services that enhance the quality of life for an inclusive community. Due to an internal promotion, they have an immediate opening for a full-time reward system associate to coordinate the benefits and payroll of City employees and retirees.

Reporting to the Director of HR, this opportunity is ideal for a detail-oriented and experienced payroll coordinator. Specific responsibilities include:

Payroll

• Processes payroll functions, including bi-weekly, monthly retirees and miscellaneous payrolls
• Responsible for all new hire paperwork and distribution of paperwork including conditional offer of employment, criminal history check, motor vehicle record check, policies and procedures, union contract, if applicable, insurance documentations, tax forms, I-9 form, personnel change notices and other related documents.
• Creates and maintains personnel files for employees and/or retirees.
• Initiates paperwork for resignations/terminations and distributes completed documentation to the appropriate entities
• Monitors and processes paperwork for employee wage step ups, rate changes, promotions, out of job class assignments and other reasons

Benefits Administration

• Processes enrollments, change forms and terminations for employee benefit plan components
• Monitors Family Medical Leave requests and assures that the proper paperwork is filed and maintained
• Responsible for the recording and maintenance of the annual OSHA log
• Compiles, processes and files the necessary paperwork relating to worker's compensation injuries; works closely with staffing members of the City authorized clinic and/or medical facilities, worker's compensation carrier and others relating to "on the job" injuries

• Completes wage surveys and employment verifications
• Prepares recurring invoices for monthly insurance benefits

HR Support

• Provides administrative support to the Human Resources Director performing a variety of complex clerical and administrative tasks.
• Greets the public, receives and screens telephone calls, provides information, and answers questions, where possible.
• Establishes procedures to organize and maintain departmental files and records.
• Composes and types letters and memorandums for the Human Resources Director after receiving general direction as to content and purpose. Composes and types forms, form letters, tables and charts as requested for Human Resources Director approval.
• Facilitates recruitment processes, including: the development of job postings, posting openings internally and externally, reviewing applications, managing applicant tracking database, and providing correspondence to applicants on the selection process.
• Researches and orders testing material, when necessary and coordinates the testing process. Schedules interviews and follows up with correspondence to candidates, prior to interviews and after a selection has been made.
• Coordinates testing process for establishing the eligibility list for firefighting personnel.

Personal Attributes: We are seeking a professional, trust-worthy professional who is detailed-oriented, organized, works with a strong degree of accuracy, and is committed to high-quality work as well as possesses:

• Able to work independently and in support of teams
• Computer skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint
• Must be a team player
• Strong communication skills
• Ability to work with confidential and sensitive information with an impeccable degree of ethics

The Preferred Candidate Will Possess:

• An Associate's degree (Bachelor's preferred) or equivalent work experience
• A minimum of 3-5 years increasingly responsible payroll and/or benefits administration experience
• Willingness to work in the office each day
• Proven ability to handle confidential and sensitive tasks and information

Current Openings for Benefits and Payroll Coordinator Jobs at Karen Andrews Group